Whether it is a popular downtown location, a resort with great golf and spa, a unique venue for a high profile event, A Moment’s Notice Events will put you in the places you want to be at the right rates.  Our hotel and venue site selection services provide you with in depth research on all available options that meet your meeting or event requirements. Once you have made the final selection we will have a contract generated and review it to make sure that all your requirements have been met and that you are protected every step of the way

• Conduct in depth review with client of overall budget and meeting goals
• Create and distribute RFP for selected cities
• Develop and review comparative site summary report of selected properties
• Schedule and conduct hotel site visits
• Review and negotiate hotel contract rates and concessions
• Review final room pick up and bill
• Post event reporting

Our conference management services are customized to your project. Our team is experienced in all phases of the planning process. We will act as a consultant or an active member of your conference team. We'll make sure every dollar you spend delivers top-quality services.

• Agenda Development
• Budgeting and Financial Reconciliation
• Theme selection and design
• Space Utilization and Planning
• Menu planning
• Technology and AV requirements
• Trade Show Design, Coordination and Management
• Group Air and Ground Transportation
• Housing and Registration
• Speaker Management
• Vendor Negotiation, Contract Review and Coordination
• Logistics
• Group Incentive Programs
• VIP & Talent Coordination Services

Our marketing services will help you promote your event and build attendance for your seminar, workshop, special event, meeting or convention. A Moment’s Notice Events’ marketing consultants can develop a customized marketing strategy based on your overall budget, marketing objectives and target audience. Our programs focus on maximizing your return on investment and delivering measurable results.

A Moment’s Notice Events will provide management and coordination to ensure your event sponsors’ contract is fulfilled in all areas. A dedicated representative is assigned to sponsors and is available to their organization throughout the event. 

• Travel and Hotel Coordination
• Event Tickets and Credentials
• Site Inspections
• Post Event Reporting and Analysis

A Moment’s Notice Events will design a customized travel program to reward your company’s best employees or clients that creates a lasting impression and experience from start to finish.  We are focused on delivering a quality experience for you and your attendees that captures your vision, your company’s overall culture, exceeds your expectations and is within the specified program budget.

A Moment’s Notice Events will manage the creation of a registration site that looks and feels as familiar to your audience as your own Web site utilizing a technology system that best meets your budget and requirements. We will provide attendee management services in all areas of registration, hotel, travel, and ancillary activities.  You will receive detailed up to the minute reporting whenever you need it.

• Event surveys (Pre and Post)
• Database management and reporting
• E-mail marketing programs
• On Site Registration
• Volunteer staff training and management

Need assistance finding and securing the right speaker for a breakout session, keynote address, teambuilding or workshop? Our team will conduct the search, handle all booking details, contract and ensure that you have the right speaker that will make your event memorable.